Most businesses don’t think too much about their printers… until something goes wrong. Toner runs out, a device jams, or staff waste valuable time chasing down printed documents. It’s one of those areas of business operations that often flies under the radar — but it can have a surprisingly big impact on productivity and costs.
That’s where Managed Print Services (MPS) comes in. If you’re a business owner, Finance Manager, IT Manager, or Operations leader, this is one solution worth knowing about.
📌 So, What is Managed Print Services (MPS)?
Put simply, Managed Print Services is a smart, proactive way to manage your office printing.
Instead of buying printers, managing supplies, organising service calls, and monitoring costs yourself — you partner with a provider like Datacord, who takes care of it all for you.
It’s like having an outsourced print management team on your side.
📊 What Does an MPS Agreement Typically Include?
While every provider is a little different, a good MPS package will usually cover:
✅ Device supply and installation (copiers, printers, scanners)
✅ Automated toner and supply management
✅ Proactive maintenance and repairs
✅ Remote monitoring of device health and usage
✅ Usage tracking and reporting tools
✅ Cost-per-page billing model (so you only pay for what you print)
At Datacord, we also guarantee onsite service within 4 hours — because no one has time for printer downtime.
📌 Why Does Managed Print Services Matter for Your Business?
Here’s why smart businesses are moving to MPS:
1️⃣ Predictable Costs
No more surprise toner purchases, repair bills, or unexpected device breakdowns. You pay a set cost-per-page or monthly fee, making it easier to manage budgets.
2️⃣ Less Downtime, More Productivity
With proactive maintenance, automatic toner ordering, and rapid-response support, your staff spend less time troubleshooting printers and more time doing what matters.
3️⃣ Greater Visibility and Control
MPS allows you to track who’s printing what, where, and how often. This data helps reduce waste and improve security, especially when handling sensitive documents.
4️⃣ Modern, Efficient Devices
Stay up to date with the latest multifunction copiers that integrate with your network, cloud storage, and business systems — improving workflow and reducing paper clutter.
5️⃣ Environmental Benefits
MPS helps businesses print smarter, reduce paper waste, and lower energy consumption — contributing to your sustainability goals.
✅ Is MPS Right for Your Business?
If you’re:
- Unsure how much your business actually spends on printing
- Frustrated with frequent device issues or supply shortages
- Managing multiple printers across different sites
- Looking for ways to improve office efficiency and cut costs
…it’s worth exploring.
📞 Ready to Take Control of Your Office Printing?
At Datacord, we offer tailored Managed Print Services for businesses of all sizes — whether you run a busy school office, a growing corporate team, or a multi-site operation.
👉 Get in touch with us today for a free, no-obligation print audit and discover how MPS can simplify your office printing.
